Top tips for organising your wedding invitations

Top tips for organising your wedding invitations

Top tips for organising your wedding invitations

While I’m sure you’ve heard it all before, but it really is true your wedding invitations truly do set the tone for your wedding day, giving your guests their first glimpse into your upcoming nuptials. While some couples might think organising wedding invitations will be a breeze and leave it as an afterthought, once you begin your invitation search you’ll soon realise it’s a little more complex. To help you organise your invites we have put together some of the top tips for wedding invitations to make the process as stress-free as possible.

Coordinating your theme

As your wedding invitations will set your guests expectations for your wedding, it is always a good idea to incorporate your wedding theme into your invitations so as to introduce your guests to your wedding style. The design of your invitation will also indicate the formality of your wedding. This will help your guests prepare for your special day and dress accordingly if a dress code is not specifically stated.

Finalising Numbers

When it comes to finalising the quantity of invitations for your order, be sure to count the mailing addresses and not the number of invited guests! This can be one easily made but costly mistake. When you write out your guest list, group those that will need one invitation between them i.e. families, couples and people residing at the same address. However always add a few extra invitations to your order to cater for last-minute guest list additions or if you are having your guest names handwritten as a safeguard for if any mistakes happen to occur. This includes if you have hired a professional calligrapher, as we are all human and misspelt names are a possibility. Even if you don’t end up using your extra invites they can be kept as mementos. If for any reason you have to reprint extra invitations your stationery or printing company will treat this as a new order and it can be quite costly inevitably throwing your timeline out of whack. As they say it is always better to be safe than sorry, so always order more invitations initially and if you have a few left over it will be much less of a drama then having to place another order for extra invitations.

When to send out your invites

As a general rule your wedding invitations should be sent out 6-8 weeks prior to your wedding. However during peak periods, 10 weeks has become commonplace. Sending out your invitations and RSVP date any earlier may result in a vast majority of guests failing to respond as they feel no urgency to reply and eventually forget. If your guests are going to need substantial notice due to the date or location such as destination weddings, simply send out a Save the Date card followed by a formal invitation closer to your wedding date.

Checking everything twice

Top tips for organising your wedding invitations

Top tips for organising your wedding invitations

Once you have placed an order your invitation supplier will provide you with a proof of your invitation design. It might be digital or an actual printed sample of your invite, either way you will need to examine your proof very closely. Ensure you check for any grammar or spelling errors and that all spelling, names, dates and addresses are correct. Make sure you check your proof several times and also get someone you trust to check it too. This is because you will probably have the wording memorized and may skip over sections so you will need someone with fresh eyes to read everything word for word. Keep in mind that the onus will be on you to ensure everything is right as your invitation supplier will hold no responsibility. This means you’ll either have to put up with any errors or the cost for a re-print will come out of your pocket.

‘Kristi Charter is an experienced freelance writer with a breadth of knowledge across an array of subjects. Captivated by the wedding industry Kristi regularly blogs for Unique Wedding Invitations’

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